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How An Online Fax Service Can Save Your Company Money

The advent of Internet Faxing and internet fax services have been a positive influence in the business world, hastening the speed of communication, improving productivity and having a positive impact on the bottom line.

Author: Chris Haycox
Date: Jan 30, 2011 - 2:09:06 AM

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The advent of Internet Faxing and internet fax services have been a positive influence in the business world, hastening the speed of communication, improving productivity and having a positive impact on the bottom line. Internet fax removes the need to possess a fax machine by transmitting the document online. Similar to email, except in this instance online faxing bridges the gap between one party which makes use of a fax machine and one which does not.

It's as simple as sending an email, only in this instance, it is received through the recipients fax machine. The recipient can then send a return document back through their fax machine and it will appear in the senders email inbox.

Besides the obvious benefit of no longer requiring a dedicated machine to send or receive fax, you can also wave goodbye to all of the associated costs that come with fax machines: maintenance, paper replacement rolls and costly toner cartridges. You also would no longer require a dedicated phone line for the fax machine either. Eliminating the fax machine also means one less machine that needs to be plugged in and left on constantly. By using this popular form of "cloud computing", companies can reduce their faxing costs significantly.

The biggest benefit and money saver with internet fax is perhaps the best and biggest benefit of all: any of your faxing is completely portable, available wherever you have internet access. These days that’s just about everywhere on the planet. It also turns any portable device such as a laptop, PDA or smart phone or tablet into a virtual fax machine. So basically, your company is open for business 24/7, 365 days of the year - this factor can play a major role in the success of your business, especially if your company regularly relies upon faxing to bring in sales or communicate with clients.

Switching over to an Internet fax service is relatively easy and in most cases, you can try it for free since many providers let you have a free trial to test out their services, sometimes for as long as 30 days. All you have to do is sign-up to a service provider where you’re given a local or toll-free fax number, which you distribute to all your business contacts. This provider acts as an intermediary to handle all your faxes, which are sent as email attachments, usually in Tiff or Pdf format. You are also given a personal online account or interface where you logon to read and send all your faxes. You may also use your own email system to send your faxes and some providers also have a desktop application, where you can send your faxes directly from your computer desktop.

In addition, most of these online fax services are completely scalable for business - you can quickly scale up or scale down the number of fax lines, since you don’t have any extra hardware (fax phone lines or fax machines) to install. This can be a great money saver, especially in these financially unpredictable times when many businesses are adjusting their labor forces and/or product production.

Overall, Internet fax is very cost-effective way to do all your faxing. One that is reliable, portable and available around the clock, wherever you have the Internet. Additionally, your start-up costs are very low because there is no extra fax phone line, nor do you have the costs of a fax machine, papers, inks and toners. Add in the fact that these fax services are completely adjustable to meet your growing business and you have the reasons why online faxing has become a great money saver with many companies, both large and small. Internet Fax is a true 21st century communication solution.

Metro Hi Speed is a leader in online fax solutions for any sized business. Less expensive and more reliable than traditional fax services - you'll enjoy the convenience and well as the cost. Visit us today for more information on our small business and corporate fax solutions.

View all articles by Chris Haycox

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