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6 Management Tips For Efficient And Effective Payroll Processing

To process your organization's payroll records using less money, it is better to use a system of recording employees' time of going out and coming in inside a log; checking for making changes in salaries; continuously following the proper method to compute salary manually or by payroll software; utilizing a uniform system for delivery of checks; opening a different account in the bank for your payroll and saving and keeping a record of payroll summary for every payday.

Author: Danica Reynes
Date: Feb 2, 2011 - 11:24:55 PM

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To manage your company's payroll processing more efficiently, it is advisable to utilize a reliable system of logging employees' time in and out; check for changes or adjustments in salaries; consistently follow the proper way to manually compute salary or use payroll software; open a separate bank account for your payroll; utilize a uniform delivery system for checks; and save and keep a file of payroll summary for every payday.

Good management is necessary for effective administration of payroll, in your company. As your company grows, the processing of the payroll will become more complex. Here are certain helpful management tips in order to make payroll processing more efficient:

Utilize a reliable system of logging employees' time in and out

Payroll processing deals with keeping records of the total time spend by the employee for working. Your salary computations could be erroneous without a step-by-step method of keeping track of working hours of your employees. To avoid this problem, you need to ensure the reliable tracking of hours worked by utilizing electronic time clocks and online time loggers.

*Time clocks. Modern time clocks are much more effecient than old time clocks. New ones can do calculations on their own. The best way for small companies, with no more than fifty employess, to keep track of their employees hours is to punch into a time clock using time cards.

*Computer-based time loggers. If you are managing a larger company, you can utilize computer-based time loggers wherein an employee logs in and out using a computer terminal by entering his employee ID or swiping his ID card through a magnetic stripe terminal. We can either download online time loggers free on the Internet or it be bought with payroll software.

Check for changes or adjustments in salaries

You must ascertain to verify the changes in the salaries of the employee, before collecting the record of hours, he/she has worked. There are several things that will affect payroll, such as new hires, terminations, raises etc.

When dealing with payroll it is essential to always keep to the correct procedure for working out salary manually or with the help of software

You must know that basic salary is not all that matters while computing an employee's paycheck. You need to include overtime fees, bonuses, commissions, as well as Federal, Social Security, and Medicare taxes and other amounts to be deducted in the proper order. In order to avoid confusion on your part or on the part of your accountant, ensure you regularly do follow the same method of computation for all your employees, irrespective of whether you are doing it manually or are using payroll software.

Open a separate bank account for your payroll

Getting paid means that you must have your own personal bank account. Aside from abiding by the law, using a separate account will make it easier for you to differentiate salary payouts from other company expenses. It also makes it easier for you to trace certain amounts for verification purposes.

Have a system in place for distribution of checks

Employees may receive their checks through the traditional mail and inter-office delivery system or through the more cost-efficient and paperless electronic deposit. For minimal problems in delivery and better management, ensure proper application of a uniform system of distributing pay checks.

Keep your paycheck stubs for easy reference

For routine payday requirements, ensure payroll details are saved, properly. This assists in verifying the payroll of your enterprise and guarantees accurate monthly statements. One last point: it's essential to have a backup of your payroll summaries, so always make printed copies of them and file these in an organized way.

These helpful tips will allow you to manage your payroll more efficiently and accurately, regardless of whether you are processing payroll manually or with software. The question of whether to manually compute wages or use software is up to you to decide, depending on which is more beneficial for your company.

View all articles by Danica Reynes

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